Pre-Market Engagement (PME) Notice
Title: West Northamptonshire Council – Term Maintenance Contracts (Pre-Market Engagement)
Notice Type: Pre-Market Engagement (PME)
Publication Date: 21 July 2025
Authority Name: West Northamptonshire Council
Region: East Midlands (England)
Overview: West Northamptonshire Council is undertaking a Pre-Market Engagement (PME) exercise ahead of a formal procurement process for Term Maintenance Contracts, anticipated to launch in September 2025. This process will help inform the market, collect feedback, and shape the final strategy for building and estate maintenance services.
Background: Since the 2022 local government reorganisation, contracts inherited from legacy councils have been maintained through interim arrangements. With the Procurement Act now active, the Council intends to establish long-term contracts that strengthen strategic partnerships and reduce re-procurement frequency.
Objectives:
Develop collaborative long-term relationships with suppliers
Attract both local and national providers
Maintain fair, transparent procurement processes
Use standard market-recognised contract forms
Deliver social value and community benefits
Support the local supply chain and workforce
Comply with Building Safety Act and H&S standards
Enable CPD and skills development
Approach:
Frameworks with multiple suppliers
Mix of mini-competitions and direct awards
Clearly defined service area lots (e.g. roofing, electrics)
Open framework up to 8 years, with minimum two re-openings
Direct awards permitted in exceptional cases
Procurement Areas (Building Maintenance):
*General Building (planned and reactive): single supplier, 4-year contract
*Roofing (pitched, flat, cladding): framework of 4 suppliers, 4-year contract
* Drainage and Civils: single supplier, 8-year contract
*Fencing: framework of 4 suppliers, 8-year contract, reopens every 4 years
*Grounds Maintenance and Tree Services: Framework of 4 supplier , 8-year contract, reopens every 4 year
*Fire Management Services: Framework of 4 supplier , 8-year contract, reopens every 4 years
Timeline:
PME Launch: July 2025
Procurement Launch: September 2025
Contract Start: From April 2026
Supplier Engagement Activities:
*Online surveys
*Briefings via a supplier day
How to Participate: Register interest via the Council’s procurement portal (In-Tend Electronic Tendering Site) https://in-tendorganiser.co.uk/wnc. Where you will be able to register your interest. We will also be sending out any documents for suppliers to register for suppliers days and any other pre market activity.
Important Note: Registration is required to attend PME events. Participation in this engagement does not guarantee future contract opportunities; outcomes depend on the results of PME and internal governance decisions.