The objective of this agreement is to deliver an efficient and compliant route to market to help reduce the resource required to manage tail end spend. On average, the University spends £295,500 via Amazon every year (currently 348 purchase cards across the University).
Tail end spend is defined as spend of low value or low volume where there is no strategic contract or framework in place for the institution to cover the requirement.
Having one central Business Prime account allows the University to track spend with suppliers outside of contracts via the platform’s Business Analytics tools and help compliance against the purchase card policy.
The focus of the framework provided by NEUPC is to appoint a bidder who can supply an eMarketplace to facilitate tail end spend not covered by established frameworks or local contracts.
The list of requirements for software to be provided were:
 A web based system to ensure access capability without integration to any other system
 The ability to categorise products
 A search functionality to filter and sort products
 Provision of VAT data required
 The scope for 500+ users per account
 UNSPSC coding of products desired
 Potential for workflows for order authorisation
 Potential for order aggregation
 Reporting capability by Category, Spend, Supplier size
 Capability of restrictions by Category, Market Type, Locality or Product
 Potential for finance system integration
 Training on the awarded system