BWL Professional Bid Services successfully supports leading asbestos removal group to win £30m contract

During June 2018, BWL was approached regarding an opportunity a client had received to bid on a major asbestos removal project and become part of a wider Framework.

Review and initial assessment – Prior to the bid commencing, BWL carried out a formal assessment of the tender documentation including; PCI and scoping documents, qualitative questions, instructions, scoring mechanism/weightings and specification documents.

A capture plan was developed to support the Bid/No-Bid decision and devise a bid strategy, win them and solution.

Bid kick-off meeting – Due to the scale and nature of the bid, it was appropriate to organise an initial bid kick-off meeting where all project stakeholders were in attendance, including specialist subcontractors and consultants. Individual storyboards were developed to draw out key benefits and the win theme.

Request Matrix – Following the initial kick-off meeting, BWL confirmed relevant timings and developed a Responsibility Matrix which assigned owners to each section as illustrated below.

Planned and ad-hoc meetings – BWL worked closely with the Client Project Director to ensure that each of the required technical inputs was aware of their actions and attended relevant meetings with BWL. A series of technical and commercial meetings were arranged to plan and extract the necessary operational information.

Management obligations – BWL also developed a breakdown of management obligations that derived from the terms of the contract – so key management staff understood the project payment mechanism and how to manage the contract against the NEC3 Terms, including subcontractor flow down terms.

Technical documents – In addition to developing bid responses, BWL also produced a range of documents including;

1. A fully logic linked P6 programme
2. A Histogram from the fully resourced programme
3. A Quality Plan
4. Key CV’s for staff, subcontractors and consultants
5. A bespoke project organisation structure
6. All proposal design work